Managing Member Invoices & Dues

How Invoicing Works

Navigate to Finances in the sidebar, then select the Invoices tab to view your HOA's billing. Invoicing is automatic and tied to the Treasury plan — when you run collections through Nestingbird, invoices are generated automatically for each unit based on their ownership fees. There's no need to manually create or send assessment invoices.

Imposing Fines

The one type of invoice you can create manually is a fine. If a unit violates community rules or policies, board members can impose a fine that gets added to that unit's billing. The fine will appear alongside their regular assessments.

Payment Tracking

When owners pay online through Nestingbird, invoices are automatically marked as paid. For payments received outside the platform — checks, wire transfers, or cash — you can record them as out-of-band payments. This ensures your records stay complete regardless of how owners choose to pay.

Overdue Fee Reminders

Nestingbird automatically and independently reminds owners who have overdue fees, sending monthly email reminders directly to the owner until their balance is resolved. These reminders are sent privately to preserve the owner's privacy — other members won't know who is behind on payments.

Separately, the board receives a complete report of all overdue units, including each month that is missing, so you always have a clear picture of outstanding balances and can make informed decisions about collection policies.

Plan Requirement

Invoicing and payment collection require the Treasury plan.