Creating a Recurring Meeting Schedule

The Value of Consistency

Boards that meet on a regular schedule are more effective than those that meet only when problems arise. A recurring schedule ensures issues are addressed promptly, decisions aren't delayed, and homeowners know when to expect updates.

Setting Up a Schedule

Navigate to Meeting Schedules to create a recurring pattern. You can configure:

• Frequency — monthly, bi-monthly, or quarterly. Most active boards meet monthly.
• Day and time — for example, "First Tuesday of every month at 7:00 PM."
• Location — set a default meeting location that carries over to each occurrence.

Once configured, Nestingbird automatically creates upcoming meetings based on your schedule, so you don't have to remember to set them up each time. After each meeting wraps up, the next one is created automatically with the same day, time, and location. On the Good Standing plan or above, each auto-created meeting includes a video conferencing link so your board can meet virtually without any extra setup.

Meeting Reminders

On the Insights plan or above, meeting reminders are enabled by default on a quarterly cadence. You can adjust the frequency (monthly, quarterly, or bi-annually) or disable them under Settings. When a reminder goes out, Nestingbird also ensures the next meeting on your schedule has been created — so even if a previous meeting was skipped, your upcoming meeting is always ready and waiting.

Impact on Your Building Score

Regular, documented board meetings are a major factor in the Governance pillar of your Building Score. Boards that meet consistently score significantly higher than those that meet sporadically or have gaps in their meeting history.

Plan Requirement

Meeting minutes are available on all plans, including Basics. Automatic meeting reminders require the Insights plan or above.